Personal Assistant job (M/F) in Dubai, United Arab Emirates

Personal Administration & Executive Support

• Take full ownership of the Chairman’s private calendar, appointments, commitments and daily schedule.
• Coordinate personal meetings and engagements, including arrangements with government authorities, officials and other prominent individuals.
• Manage correspondence, personal documentation and administrative matters.
• Monitor upcoming commitments, anticipate potential scheduling conflicts and ensure all arrangements are confirmed in advance.
• Handle unexpected requests and time-sensitive matters with efficiency, sound judgment and complete discretion.
• Maintain regular communication with relevant contacts to ensure seamless coordination and follow-through.

International Travel & Lifestyle Management

• Organize and manage all aspects of domestic and international travel, including private and commercial flights, accommodation, ground transportation and detailed itineraries.
• Accompany the Chairman on international assignments and personal trips whenever required.
• Coordinate visas, travel documentation, reservations and other logistical requirements.
• Ensure a consistently high standard of service throughout every journey.
• Manage restaurant reservations, private invitations, leisure activities and personal engagements.
• Coordinate medical appointments, fitness arrangements and other individual lifestyle requirements.

Private Household & Property Coordination

• Liaise with household personnel and external service providers to ensure the smooth management of the Chairman’s private residences.
• Coordinate arrangements involving personal properties in the UAE and internationally.
• Follow up on household requirements, maintenance appointments and other property-related matters.
• Ensure that residences are appropriately prepared ahead of the Chairman’s arrival and international travel.
• Organize private events, family occasions and other personal arrangements as required.

Relationship Management & Confidentiality

• Maintain professional relationships with government representatives, private service providers and other important personal contacts.
• Coordinate sensitive appointments and interactions with appropriate protocol and cultural awareness.
• Represent the Chairman professionally when handling personal requests and arrangements.
• Exercise the highest standards of confidentiality when dealing with private information, personal affairs and family matters.