Personal Assistant job (M/F) in Cannes, France

Executive and business assistance

• Oversee the client’s professional diary, coordinating meetings, conference calls, appointments and key deadlines.
• Ensure the client is fully prepared for meetings by organising relevant documentation, background information, agendas and briefing materials.
• Manage business correspondence, handling communications professionally and liaising with internal and external contacts as required.
• Coordinate business travel arrangements and accompany the client on professional trips, overseeing schedules, transport, accommodation and on-site logistics.
• Maintain accurate digital records, filing systems, databases and spreadsheets.
• Monitor outstanding actions and ensure that commitments and follow-ups are completed within agreed timescales.

Personal assistance and private administration

• Coordinate the client’s personal diary, including healthcare appointments, social engagements and other private commitments.
• Arrange all aspects of personal travel, including commercial and private aviation, accommodation, ground transportation, restaurant reservations and detailed itineraries. Personal travel is managed remotely; the Personal Assistant is not required to accompany the client.
• Oversee private administrative matters, including invoices, household-related paperwork, subscriptions, renewals and important documentation.
• Liaise with suppliers, professional advisers and external service providers to ensure requests are handled efficiently.
• Work in close coordination with the Estate Manager to ensure that the client’s personal arrangements are aligned with household operations.

Planning, coordination and confidentiality

• Maintain a clear overview of the client’s professional and personal priorities, ensuring that both schedules work seamlessly together.
• Anticipate potential scheduling conflicts, identify upcoming requirements and propose practical solutions before issues arise.
• Develop and implement effective administrative processes, digital tracking systems and organisational tools.
• Respond confidently to changing priorities, urgent requests and last-minute adjustments.
• Protect all confidential business, financial and personal information, maintaining the highest standards of privacy and professional conduct.