Remote Executive Assistant job (M/F) in Puerto Rico

Job Description

A private principal in Puerto Rico is looking for a highly capable Remote Executive Assistant to provide dedicated personal and administrative support on a full-time basis.

This position is designed for an individual who is exceptionally organised, resourceful and comfortable taking complete ownership of tasks. Rather than simply passing requests along, the successful candidate will research, coordinate, follow up and resolve matters through to completion.

A Different Kind of Executive Assistant Role

The position is conducted entirely through written communication.

There are no telephone calls or video meetings, including during the recruitment process. Communication with the Principal will take place primarily through Telegram, during Atlantic Standard Time (AST) working hours.

The successful candidate must be comfortable dealing with situations where the conventional solution would involve making a call or visiting an office. Finding a practical written alternative will be an important part of the job.

Messages should be concise, clearly structured and easy to review. The Principal should always have a clear understanding of what has been completed, what remains outstanding and where input is required.

Responsibilities

The Executive Assistant will manage a broad range of personal, administrative and logistical matters, including:

Researching and purchasing personal products and items, including hard-to-source products available in Puerto Rico
Coordinating purchases from US suppliers and arranging shipment to Puerto Rico
Booking and confirming appointments, household services and reservations
Managing written communication with vendors, contractors and service providers
Completing forms, applications and other personal administrative documents
Corresponding in writing with banks, government departments, consulates and other organisations
Preparing documents for electronic signature
Arranging mobile notary services and coordinating appointments
Obtaining written proposals and quotations from suppliers
Researching different options and presenting concise recommendations
Managing vendors and service providers from initial enquiry through to completion
Following up on deliveries, appointments and outstanding requests until resolved
Creating written communication channels with new vendors where required
Maintaining an organised list of open matters, deadlines and follow-ups
Sending a daily end-of-day summary covering completed work, ongoing matters, blockers and decisions required from the Principal
Maintaining prompt and professional Telegram communication throughout working hours
Keeping individual matters clearly separated so that messages remain easy to follow

Job Requirements

This role would suit an experienced assistant who is naturally proactive and enjoys solving logistical problems.

You should have:

3–5 years of experience in an Executive Assistant, Personal Assistant or similar position
Previous experience supporting a private individual, senior executive or principal, preferably remotely
Outstanding written English and excellent attention to detail
Strong research, organisation and problem-solving abilities
A proactive approach to following up and closing tasks
The ability to anticipate potential issues before taking action
Good judgment and discretion when handling personal information
The confidence to ask targeted questions rather than make assumptions
A solutions-focused approach when the normal process is unavailable
The ability to communicate an obstacle clearly while also proposing practical alternatives
The ability to work independently and efficiently with minimal supervision
Complete comfort with a working environment that does not involve calls or video meetings
Strong digital skills, including Telegram, email, Proton, e-signature tools, shared documents and AI platforms
Experience communicating with government agencies, consulates or financial institutions is an advantage
Spanish language ability is desirable but not essential

Recruitment Process

The recruitment process reflects the nature of the position and will therefore be conducted entirely in writing.

Candidates can expect:

A written application, including examples of previous problem-solving
A written interview conducted by message
A paid trial period involving genuine assignments
Background screening
NDA execution before confidential personal information is shared

The identity of the Principal will remain confidential until the NDA has been completed.

Confidentiality & Professional Standards

The successful candidate will be trusted with sensitive personal and administrative information. Absolute discretion and confidentiality are essential.

The role requires strict adherence to written communication protocols, responsiveness during agreed working hours and careful handling of all information.

This is an ideal opportunity for an Executive Assistant who enjoys independent problem-solving, detailed coordination and complex personal logistics, and who takes satisfaction in seeing a task through from the initial request to the final result.

Working Conditions

Full-time remote position
Monday to Friday
Working during Atlantic Standard Time (AST) hours
Some flexibility around working hours may be required
Candidates may be located anywhere internationally
The key requirement is the ability to consistently work during AST hours
Direct day-to-day interaction with the Principal via Telegram
The Executive Chief of Staff will manage onboarding, payments and administrative matters
Tasks and priorities will originate directly from the Principal

Salary

US$100,000–150,000 per year, depending on experience and overall suitability.

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This job offer is brought to you by Claire Dubois

We do not currently have a link to the agency handling this vacancy.

Claire Dubois

Private Employer

As a passionate and dedicated recruitment consultant at MMI, I draw on my years of hands-on experience working with private households. Although new to the recruitment industry, I bring valuable insight into the unique needs and dynamics of high-profile households. My role involves guiding the entire recruitment process, from drafting detailed job descriptions to identifying qualified candidates and coordinating interviews. With my in-depth understanding of the qualities of a successful domestic worker, I connect clients and candidates with empathy and precision. My hands-on expertise, combined with a strong commitment to excellence, ensures a thoughtful and personalized recruitment experience for each client.

This job offer is managed by MMI's agency New York- USA

Address : 2040 Forest Ave, Staten Island, New York, NY - United States

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