Full-Time Personal Assistant job in Miami Beach, Florida, USA

Property & Project Management

• Oversee active residential construction and renovation projects, including pool installation and home remodeling.
• Act as the on-site liaison for contractors, vendors, and service providers.
• Track project timelines, milestones, and quality standards.
• Ensure vendors arrive as scheduled and deliver work in line with agreed specifications.
• Anticipate issues, follow up proactively, and resolve problems efficiently.
• Be present during critical construction phases, particularly when the principals are traveling.
• Identify ongoing property needs and coordinate repairs and preventative maintenance.

Household Operations

• Ensure the residence remains organized, functional, and well maintained at all times.
• Coordinate household vendors, service visits, and maintenance appointments.
• Manage grocery shopping and procurement of household supplies.
• Oversee light household organization and laundry coordination.
• Handle ordering of household items and equipment.
• Support daily logistical needs related to the property and household operations.

Personal & Administrative Support

• Manage calendars, scheduling, and time coordination.
• Handle personal logistics and task execution for the principals.
• Coordinate vehicle storage, including scheduling pick-up and drop-off.
• Liaise with external professionals as required.
• Manage property-related financial tasks, including property taxes, utilities, and recurring household expenses.
• Track financial records using QuickBooks or similar systems.
• Handle correspondence and communications on behalf of the principals when needed.
• Maintain absolute discretion and professionalism at all times.

Pet Care Coordination

• Oversee daily care and coordination for the family dog.
• Schedule and manage veterinary appointments and pet-related services.
• Ensure consistent standards of care and wellbeing.