Personal Assistant and Household Manager job (M/F) in Dubai, UAE

Personal & Family Support

• Manage the Principal’s personal calendar, appointments, reservations and commitments.
• Coordinate the child’s school requirements, extracurricular activities, play dates and other engagements.
• Organise and oversee family logistics, including appointments, activities and special occasions.
• Arrange and coordinate veterinary appointments for the family dog, including annual vaccinations and follow-ups.
• Handle personal errands and ad hoc requests on behalf of the Principal and family.
• Anticipate upcoming requirements and take action before issues arise.
• Respond efficiently to changing priorities and last-minute requests.

Calendar & Time Management

• Manage a complex and frequently changing calendar across multiple time zones.
• Coordinate professional and personal commitments while identifying and resolving scheduling conflicts.
• Prioritise competing demands according to the Principal’s requirements.
• Ensure the Principal remains fully briefed and prepared for upcoming commitments.

Travel & International Logistics

• Organise domestic and international travel for the Principal and family.
• Arrange flights, visas, accommodation, ground transportation and detailed itineraries.
• Coordinate travel logistics across multiple destinations and time zones.
• Ensure all travel documentation is complete and up to date.
• Provide practical support when travel plans change at short notice.

Household & Property Coordination

• Coordinate with the existing housemaid and driver to ensure smooth daily operations.
• Liaise with property managers and household staff across the family’s residences.
• Organise couriers, deliveries and international import/export shipments.
• Coordinate household services, suppliers and external providers when required.
• Plan logistics for private events, family occasions and special arrangements.
• Monitor outstanding household tasks and ensure they are completed efficiently.

Administration & Documentation

• Maintain accurate records of household and personal expenses.
• Assist with invoice processing and administrative documentation.
• Monitor passports, residency documentation, education records and other important documents.
• Ensure key documentation remains valid and renewed within appropriate deadlines.
• Liaise discreetly with embassies, medical providers, schools and other international institutions.
• Support the Principal’s office with administrative matters when required.

Executive-Level Support

• Handle confidential personal and professional information with absolute discretion.
• Serve as a reliable point of contact between the Principal, family, household staff and external service providers.
• Take ownership of tasks rather than waiting for detailed instructions.
• Identify potential problems and implement practical solutions independently.
• Maintain clear communication and ensure important matters are followed through to completion.