Full-Time House Manager/Personal Assistant job (M/F) in Palo Alto, California, US

Household Management

• Guide day-to-day household operations and collaborate with the existing domestic team (chef, domestic couple, part-time PA, part-time housekeeper).
• Supervise property upkeep, vendor relationships, contracts, repairs, and preventative maintenance programs.
• Maintain guest and principal suites to five-star standards, ensuring linens, robes, and amenities are always pristine.
• Manage household supplies and storage systems to ensure organization, preparedness, and efficiency.
• Plan and oversee weekly gatherings as well as formal dinners and events of up to 20–30 guests.
• Support recruitment and onboarding of additional household or family staff as required.

Personal & Administrative Support

• Coordinate the principal’s personal schedule, appointments, and travel arrangements.
• Work directly with the principal’s professional scheduler to ensure synchronization of all calendars.
• Handle personal shopping, household errands, and communication with outside vendors.
• Act as the primary link between the principal and household staff, ensuring clarity of instructions and smooth execution.
• Uphold the strictest standards of confidentiality; a California-compliant NDA is mandatory.

Event & Hospitality Coordination

• Manage setup and service for weekly small gatherings and frequent larger hosted events.
• Partner with the chef to curate menus, source specialty ingredients, and accommodate dietary needs.
• Ensure a gracious guest experience for visiting family members and friends.