House Manager

  • Full time
  • Lagos
  • Posted on 6 November 2023

Our valued returning client is in search of a dedicated and well-organized House Manager/Personal Assistant to join their team and oversee the efficient functioning of a luxurious ultra-high-net-worth (UHNW) family estate located in Lagos, Portugal. The estate encompasses a main residence, a guest house, staff accommodations, and a variety of amenities. We are looking for a candidate with prior experience in managing households for high-net-worth individuals. This role necessitates a hardworking and self-motivated individual with outstanding organizational skills. Proficiency in both Portuguese and English is a mandatory requirement, while fluency in Spanish would be an advantageous asset.

This position is a permanent, full-time role, and the successful candidate should be available to commence their duties as soon as possible.

Responsibilities and Tasks for the Position Include:

  • Supervising various projects on the estate to ensure they are completed in a timely and high-quality manner.
  • Coordinating with contractors and suppliers to meet project deadlines and budget constraints.
  • Managing the day-to-day operations of the property, including the main residence, guest house, and staff accommodations.
  • Ensuring that all facilities are maintained to the highest standards.
  • Maintaining detailed records of household inventories, including valuable assets, art collections, and antiques.
  • Monitoring stock levels and coordinating restocking when necessary.
  • Managing and overseeing a team of chefs, nannies, personal assistants, housekeepers, and handyperson.
  • Ensuring seamless coordination of services to meet the family’s needs.
  • Providing leadership and guidance to the household staff to create a harmonious and efficient work environment.
  • Offering training and coaching to enhance the team’s performance.
  • Planning and executing special events and gatherings on the estate, including logistics, catering, decorations, and guest arrangements.
  • Being hands-on when required, particularly during the housekeeper’s or handyperson’s time off.
  • Coordinating daily activities to ensure the household operates smoothly.
  • Assisting in household organization and the establishment of new household routines.
  • Acting as the primary point of contact for contractors and maintenance personnel.
  • Developing house manuals and spreadsheets to facilitate efficient processes and orders.
  • Managing household purchases, bills, and accounts.
  • Scheduling and supervising home and vehicle maintenance to ensure their optimal condition.
  • Attending to the principal’s phone calls and assisting in scheduling appointments.
  • Handling various administrative tasks, including printouts and errands.

Profile Requirements:

  • Eligibility to work and reside in Portugal or the European Union.
  • Proficiency in both Portuguese and English (knowledge of Spanish is a plus).
  • Previous experience in managing high-net-worth households is essential.
  • Exceptional organizational skills and the ability to multitask effectively.
  • A calm demeanor and the ability to handle high-pressure situations gracefully.

Job Conditions:

  • Working days: 5 days on, 2 days off per week.
  • Flexibility required when the family is in residence (approximately 50% of the time).
  • Significant downtime when the family is away traveling.
  • Accommodation provided in a shared staff apartment (with a separate bedroom and bathroom).
  • Meals provided while on duty.
  • 1 month of paid vacation.

Salary for the House Manager:

A generous salary will be offered to the right candidate, and it will be discussed during the hiring process.

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